3 AI Secrets to Instantly Fix Team Communication

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Struggling with communication gaps in your team?

Misaligned messages and unclear feedback can derail projects and harm morale.

But here’s the good news:

AI offers instant fixes to transform how your team collaborates—starting today.

3 AI-Driven Secrets for Better Communication

1. Spot Burnout with Viva Insights

   • How it works: Microsoft Viva tracks patterns in your team’s emails and meetings, flagging signs of overload or disengagement.

   • Try this today: Check Focus Time Reports to see if your team has enough uninterrupted time for deep work. Adjust meeting schedules based on these insights.

   • Why it works: Less burnout means better focus, fewer mistakes, and happier teams.
     
     

2. Clear Up Confusion with Grammarly Business

   • How it works: Grammarly’s tone detector highlights unclear or overly harsh messages, helping you rewrite them before sending.

   • Try this today: Before hitting send, copy your next big email into Grammarly to ensure your tone encourages collaboration.

   • Why it works: Messages that are clear and positive boost alignment and reduce miscommunication.
     
     

3. Drive Engagement with Loom and AI Analytics

   • How it works: Use Loom to record quick video updates and pair it with AI tools (like Otter.ai) for engagement analysis. See who views your updates and who might need follow-ups.

   • Try this today: Replace your next long email with a 3-minute Loom video. Send it to your team and track engagement.

   • Why it works: Visual, personal updates build connection and clarify intent.

Your AI Communication Blueprint

Here’s a quick plan you can implement this week:

• Monday: Analyze team focus time with Viva and adjust schedules.

• Tuesday: Use Grammarly to refine all team communications.

• Friday: Send a Loom update instead of an email and review engagement data.

These small changes can create a massive impact—better morale, stronger collaboration, and faster project success.

Ready to take your project management skills to the next level and become the go-to expert at work? Explore the courses in my ProjectSkills Hub today!

Until next time,
Justin